Job Details:

1. Administrative Support:
   • - Manage and organise emails, schedules, and calendars for team members.
   • - Coordinate and schedule meetings, appointments, and travel arrangements.
   • - Prepare and edit correspondence, reports, and presentations.
   • - Handle confidential information with discretion.
2. Communication:
   • - Serve as the primary point of contact for internal and external communications.
   • - Draft and distribute emails, memos, and other communications on behalf of the team.
   • - Manage phone calls and virtual meetings, ensuring professional and timely responses.
3. Data Management:
   • - Maintain and update company databases, spreadsheets, and records.
   • - Conduct data entry and ensure the accuracy and integrity of information.
   • - Generate reports and summaries as required.
4. Customer Service:
   • - Provide excellent customer service to clients and partners.
   • - Address inquiries and resolve issues promptly and professionally.
   • - Maintain positive relationships with stakeholders.
5. Project Coordination:
   • - Assist in the planning and execution of projects and events.
   • - Monitor project timelines and deliverables, ensuring deadlines are met.
   • - Collaborate with team members to achieve project goals.
6. General Office Duties:
   • - Perform general office duties such as filing, photocopying, and scanning.
   • - Order and manage office supplies and equipment.
   • - Support other administrative tasks as needed.

Qualifications:

• - Proven experience as an administrative assistant, virtual assistant, or similar role.
• - Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• - Strong organisational and time-management skills.
• - Excellent verbal and written communication skills.
• - Ability to work independently and as part of a team.
• - High level of attention to detail and accuracy.
• - Ability to handle multiple tasks and prioritise effectively.
• - Familiarity with virtual communication tools (e.g., Zoom, Slack, Teams).

Preferred Skills:

• - Experience working in a remote environment.
• - Knowledge of project management software (e.g., Trello, Asana).
• - Basic knowledge of bookkeeping and financial reporting.

‍Working Conditions:

• - This is a remote position requiring reliable internet access and a suitable workspace.
• - Flexibility in working hours may be required to accommodate different time zones.